All over this world, people are overwhelmed and doing their best. At work and at home, people are making small and large decisions. It is exhausting and it is very challenging. Sometimes we forget that “Life seeks organization,” says Margaret Wheatley in her book, Finding Our Way: Leadership for an Uncertain Time. (Berrett-Koehler, 2005), “but it uses messes to get there. Organization is a process, not a structure.” Many days we struggle with the messy nature of this time period and we desperately want organization and structure.
One the reasons we are struggling, especially in the area of decision-making, is that we have encountered an unknown unknown, a phrase former U.S. defense secretary Donald Rumsfeld made famous in 2002. As he explained” “there are known knowns; there are things we know we know. There are also known unknowns; that is to say we know there are some things we do not know. But there are also unknown unknowns - the ones we don’t know we don’t know. And … it is the latter category that tend to be the difficult ones.”
In recent executive coaching sessions over the phone, I have spent a great deal of time talking about making decisions and decision architecture. In the beginning we need to think of decision-making as a four step process, namely preparing to make a decisions, making a decision, executing a decision and evaluating a decision. This framework can be used at work and at home. And since most of of are working from home, it would be good if everyone at home is aware of this framework.
In the Preparation Phase of decision-making, leaders sense what is happening in their environment and identify the problems that are taking place. From my perspective, this is the stage where I have to sort the noise from the signal. What information is actually useful, important and something I need to pay attention to vs. what information is just noise, i.e. non-salient factors or interference? As I answer this question, it is good to do an analysis of causality, i.e. what is causing what to take place. Furthermore, I need to think about what is the best way to make and execute my decision, i.e. the decision architecture.
One interesting thing for me as an executive coach is that when I see good decision-making taking place in the midst of COVID-19, I see that all people involved know two very specific things. First, they understand the difference between what is a priority and what is a goal. Second, they know whether or not they should bump an issue up to a higher level in the company. Clarity about these two things are making a major difference between functional teams, all working digitally from home offices, and dysfunctional teams who are struggling in the exact same working environment.
In the Call Phase of decision-making, leaders actually make a decision. Most people think of this as the single moment of rational analysis based on knowable and quantifiable variables. In reality, it is a dynamic process influenced by multiple variables which are often outside of a leader’s direct circle of control or influence. The best leaders make decisions that influence now but they also set up a framework for others to make successful decisions.
From my perspective, the people who are making the best decisions right now are the ones who stop and think carefully about the impact and precedent that they are setting when the decision moves to the execution phase of the process. This depth of clarity does not happen instantaneously but with time and good coaching, it can become a learned and executable skills set.
In the Execution Phase of decision-making, a leader needs to mobilize resources, e.g. people, information, and technology, to support it. One of the most powerful resources is to make sure people have the time to work that is not interrupted by other people’s agenda’s or goals. Given current events and how many people are feeling overwhelmed and are overwhelmed, we have to recognize that everyone in the workforce has a reduced bandwidth for execution. Their minds are just full of trying to figure out the known unknowns and still being blown away by more and more unknown unknowns.
Finally, in the Evaluation Phase of decision-making, we engage in an evaluation process to determine whether or not our decision was effective. One thing I think we need to remember in the midst of this global pandemic is that the outcome of good decisions should be a shared commitment to continual improvement and a shared level of clarity about how all our decisions connect to the mission of the organization and our own personal sense of purpose in our lives.
For those of you who want more information about decision-making, I encourage you to read the following article: “Making Judgment Calls: The Ultimate Act of Leadership” by Noel M. Tichy and Warren Bennis in the October 2007 issue of the Harvard Business Review.
As always, stay strong, stay healthy, stay safe, and keep in touch. I look forward to seeing you on the other side.
Thanks Geery, and thanks for the referral back to the Making Judgement Calls article. Very good read!
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